Today I read Gmail added a Tasks module from TechCrunch, finally. It’s not part of standard Gmail yet, you have to turn it on in the Labs section of your Gmail account. Go to Settings -> Labs and find Tasks.
Before this was released I used the Remember the Milk Widget in Gmail for my tasks list, so I wanted to see which one is better and whether I should switch to Gmail Tasks.
After comparing them, I think it depends on what you need from you task list on which one to use. For me I will keep using Remember the Milk, the main reason is it displays on the main Gmail page so it’s easy for me to see.
Remember the Milk is a website for tasks and reminders, and has existed for quite a while now, but I didn’t bother signing up to it before. I didn’t really want to use another website for my task list. Only recently I discovered that there is a Widget for it to integrate with Gmail. So I installed it on my Gmail straight away.
Here is a screen shot of the Gmail Task.
and Remember the Milk Widget
I compared them on a few things
Login
Remember the Milk
Requires a seperate login since it’s a seperate website, it does however have the remember me option so you don’t have to login again. This I think works on a cookie bases so if you access your Gmail at different locations you will have to login again.
Gmail Tasks
Intergrated with Gmail, so no login required.
I like: Gmail, cause I don’t have to login
Adding a task
Remember the Milk
Click on the add tasks button at the bottom, and a textbox will appear to add a task, only task title can be added, other details will have to be added in later.
Gmail Tasks
Type into the empty list and a text box will appear.
I like: Gmail, cause I don’t have to click on a extra button
Viewing Tasks
Remember the Milk
The widget gets added to the left hand side column, below your contact lists and labels, it does make the page a bit long so I close my contacts lists panel to get the page shorter.
Gmail Tasks
You will have to click on a Tasks menu item on the left hand side, it’s a link and took me a few seconds to find where it is after I first enabled Tasks
I like: Remember the Milk, the widget is always displayed, so it really does remind me of my tasks to do, since I am on Gmail most of the time. Gmail tasks on the other hand, you kind of have to remember you’ve got tasks to do, to click on the Tasks link and check it.
Task Details
Remember the Milk
There is a lot of details you can add for each task, task name, details, which day it is due, priority, time estimation.
Gmail Tasks
I can add a title, due date, and then the details
I like:Remember the Milk, even though I only use the title, it’s got heaps more options if I ever needed to expand on my tasks list, I can.
Extras
There is a few things only Remember the Milk has
- Postpone a task, so you can do it the next day.
- Tasks are displayed in categories on date.
- Only show tasks with a due date or all tasks.
And there is a few thing that only Gmail Tasks has
- Grag and drop to re-order tasks.
- Tips section for newbies.
- You can add multiple lists.
At the end I am still using Remember the Milk, the main reason was because for the Gmail Tasks, I had to click on a Tasks link and pop up a window, and I know I will forget to click that link within a few days, and completely forget about the Tasks feature.
Maybe I am just a bit lazy.
Filed under: News | Tagged: Gmail, Remember the Milk, Tasks | 7 Comments »